Personal Assistant to CEO & Director

Required Attributes

• Do you have experience managing schedules, coordinating meetings, and handling correspondence for executives?
• Can you prioritise tasks and manage competing deadlines when supporting multiple people?
• Can you ensure effective communication among executives, team members, and other stakeholders?
• Do you have experience ensuring accurate and cost-effective travel arrangements, and how do you manage expenses?
• Can you maintain discretion when handling sensitive information or managing personal tasks?
• Do you have experience with project management, and have you used it to support executives?
• Can you remain professional and positive during challenging or stressful situations, such as last-minute changes or competing priorities?
• Are you tech-savvy with a strong knowledge of Microsoft Office, Google Docs/Slides/Sheets, and the ability to learn new software if required?

Responsibilities & duties

• Schedules meetings and various events while managing a company calendar.
• Administrative management, including office management, monthly bills, problem-solving, etc.
• Implementing and maintaining procedures and administrative systems.
• Managing digital filing systems.
• Collaborate on tasks with team members. Assist with team projects and events as needed.
• Booking and arranging travel, transport, and accommodation.
• Coordinate events and speaking engagements.
• Answering phone calls and emails and taking messages for managers and executives.
• Runs various types of errands when asked.
• Ensuring the manager or executive stays on task and manages their time effectively.
• Take accurate and comprehensive notes at meetings.
• Draft email correspondence.

Education and experience

• Minimum: High school diploma
• Ideally, a diploma or degree
• Experience as Personal or Executive Assistant (Minimum 5 years)

Preferred experience

• PA experience in the public relations, agency or consulting industries
• PA experience to an MD or CEO in a large company

Benefits

• Great company culture.
• Flexible offices/remote days to suit your productivity.
• Year one 20 leave days, Year two 22 days, Year three 24 days.
• Offices in Johannesburg and Cape Town, remote positions available too.
• Apple Macbook and second screen.
• In-office health snacks.
• Regular health & wellness programs.
• Paid access to dieticians, psychologists, and other wellness professionals.