Personal Assistant

Required Attributes

• Do you have experience managing schedules, coordinating meetings, and handling correspondence for executives?
• Can you prioritise tasks and manage competing deadlines when supporting multiple people?
• Can you ensure effective communication among executives, team members, and other stakeholders?
• Do you have experience ensuring accurate and cost-effective travel arrangements, and how do you manage expenses?
• Can you maintain discretion when handling sensitive information or managing personal tasks?
• Do you have experience with project management, and have you used it to support executives?
• Can you remain professional and positive during challenging or stressful situations, such as last-minute changes or competing priorities?
• Are you tech-savvy with a strong knowledge of Microsoft Office, Google Docs/Slides/Sheets, and the ability to learn new software if required?

Responsibilities & duties

• Schedules meetings and various events while managing a company calendar.
• Administrative management, including office management, monthly bills, problem-solving, etc.
• Implementing and maintaining procedures and administrative systems.
• Managing digital filing systems.
• Collaborate on tasks with team members. Assist with team projects and events as needed.
• Booking and arranging travel, transport, and accommodation.
• Coordinate events and speaking engagements.
• Answering phone calls and emails and taking messages for managers and executives.
• Runs various types of errands when asked.
• Ensuring the manager or executive stays on task and manages their time effectively.
• Take accurate and comprehensive notes at meetings.
• Draft email correspondence.

Education and experience

• Minimum: High school diploma
• Ideally, a diploma or degree
• Experience as Personal or Executive Assistant (Minimum 5 years)

Preferred experience

• PA experience in the public relations, agency or consulting industries
• PA experience at a company of 20 - 500 people. 

Why Join MO Agency?

• Vibrant Culture: Engage in a lively and collaborative environment that fosters creativity and innovation.
• Competitive Remuneration: Enjoy attractive compensation packages that recognise your expertise and contributions.
• Growth Opportunities: Participate in exciting projects that offer professional development and career advancement.
• Comprehensive Benefits: Take advantage of flexible work arrangements, generous leave policies, and extensive health and wellness programs.

If you’re passionate about digital marketing and technology, and looking to make a significant impact within a forward-thinking agency, we’d love to hear from you!

Benefits

• Great Company Culture: Be part of a dynamic and supportive team that values creativity and collaboration
• Flexible Work Options: Flexible offices and remote days to suit your productivity needs
• Generous Leave:
  • Year One: 20 leave days / Year Two: 22 leave days / Year Three: 24 leave days
• Office Locations: Offices in Johannesburg and Cape Town, with remote positions available
• Equipment Provided: MacBook and 2nd display, ensuring you have the tools you need.
• Professional development: Mentorship, programmes and budget, HubSpot certifications support
• Wellness: In-office health snacks
• Mental Health: Paid access to an organisational psychologist (up to two sessions p/month)